What Is Google Docs And What Is It For?

By Tanner Abraham •  Updated: 08/07/22 •  4 min read

Google Docs is a free utility that allows you to create documents, spreadsheets and presentations, which allow its use through the cloud.

In this way, Google allows users to offer the possibility of creating the document, spreadsheet or presentation they need and to be able to access them from any mobile device or computer. In addition, it has the advantage that it allows several people to work on the same document simultaneously.

In order to have access to Google Docs, it is enough to have an email account in Gmail, which is also free. Once the Gmail account is created, it is enough to access the Google account and create the document that is needed. These files are stored in the cloud, so there will be no problem that they can be lost.

Main features of Google Docs

Google Docs is a tool that has numerous advantages and interesting features that are worth learning about, such as the following:

Share documents from Google Docs

One of the great features of Google Docs is that it allows you to share documents with other people, either so that they can see them or so that they can collaborate on editing them.

Doing so is a very simple task, since all you have to do is press the Share button that appears at the top right of the document to be shared.

This will bring up a window through which you can either select the link provided by the program or send invitations to share to those people’s email.

When you provide a link to that document to a person, Google will require them to request your authorization in order to access it. In this way, Google Docs offers security in the process, so as to prevent outsiders from gaining access to a certain document just by having the link that it has managed to obtain in some other way.

Comments and chat in Google Docs

Likewise, in Google Docs it is possible to see live how other people make changes to a document. In addition, from the Comments button anyone who is in the document can talk about the project. In addition, you can see the users who are viewing the document just by going to the top of it.

In any case, it is possible to configure it to receive notifications when a person makes changes to the document or when they interact or chat through the comment system.

This function is really useful to be able to hold conversations in large work groups, whether they are professionals or academics.

Tanner Abraham

Data Scientist and Software Engineer with a focus on experimental projects in new budding technologies that incorporate machine learning and quantum computing into web applications.